Summary
Baskerville-Donovan, Inc. is currently seeking an energetic and professional Office Administrator in our Mobile, AL office. This position provides general office support with a variety of clerical activities and related accounting tasks. The Office Administrator will be responsible for answering incoming calls, directing calls to appropriate associates, mailing and shipping correspondence, requisitioning supplies, general accounting and bookkeeping duties, project specification editing, and other office administration functions for the Mobile office.
Education
Required
- AA in business or accounting or equivalent experience
- Bookkeeping experience.
- Proficiency of MS Office Products (Word, Excel, Outlook, PowerPoint).
- Ability to work with little supervision; self-motivated; quick learner.
- Excellent organizational skills.
- Ability to multi-task and be flexible.
- Excellent verbal and written communication skills.
- Exceptional interpersonal communication skills working with multiple professionals.
Preferred
- Job costing experience.
- Billing experience in a construction or engineering environment.
- Proficiency in SpecsIntact software.
Essential Job Duties
- Greeting guests, answering telephones, filing, client communications.
- Preparing and processing all account receivable invoices for the Mobile office.
- Preparing required documentation for accounts payable invoices to be sent to the corporate office in Pensacola.
- Preparing and submitting biweekly payroll and expenses for the Mobile Office.
- Communicating with clients to ensure ARs have been processed and are on track for payment.
- Assisting in preparing contract/project proposals, specifications, and other documents.
- Coordinating office repairs, business licenses, vendor services, etc.
- Maintaining common areas neat and presentable.
- Purchasing and acquisition of office supplies, maintaining of inventory.
- Coordinating office IT and Human Resources needs with corporate office.
- Distributing mail, coordinating office events, and running errands as needed.
- Ability to compose professional and accurate emails and other business correspondence.
- Other duties as assigned
Knowledge/Skills/Abilities
- Excellent organizational skills.
- Excellent verbal and written communication skills.
- Exceptional interpersonal communication skills.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Ability to multi-task.
Benefits
- Group Health Insurance: BCBS of AL
- Dental and Vision Insurance: MetLife
- HRA: Pre-tax savings account for health expenses with employer contributions.
- FSA: Pre-tax savings account for Health, Dental, Vision, or Over the Counter Medical Items
- Employer paid Life and AD&D, STD & LTD: Unum
- Supplemental Voluntary Life Insurance: Unum
- Accident, Critical Illness, Cancer, & Hospital Choice: Aflac
- 401(k)
- Paid Time Off (PTO) & Holiday Pay
- Fitness & Wellness Program
- Employee Assistance Program (EAP)
EEO/AA Employer/Vet/Disabled
Baskerville-Donovan, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things or status as a qualified individual with disability.