Marketing Coordinator

Open Job Position


Baskerville-Donovan, Inc. is currently seeking a Marketing Coordinator. This is a great opportunity for a motivated and hardworking individual to join a team of professionals who lead the marketing and proposal efforts for a multi-discipline engineering and surveying firm. The Marketing Coordinator will create, maintain, and update marketing materials of proposals, qualifications, and other marketing deliverables, such as project profiles/stories, resumes, references, and service descriptions. This position will also provide client development and relationship management along with establishing new business development opportunities while creating brand awareness. The ideal candidate is dedicated, understands deadline-driven work, and is a self-starter who can work both independently and within a team environment.

Essential Job Duties

  • Works with the Director of Marketing and department staff on the development of proposals, statements of qualifications (SOQ), and pre-qualification submissions in compliance with RFQ requirements, writing proposal content, proofreading, and formatting, and managing the entire submittal from beginning to submission.
  • Research websites, databases, newspapers, magazines, and other business publications in search of project opportunities for professional services.
  • Analyze solicitation requirements and assists in the preparation of a proposal plan to include proposal components (graphics, resumes, narrative, etc.), outlines, tasks, schedules, and responsibilities.
  • Work with Director to oversee the proposal process – review outlines, assist the team in resume and project selection, and quality review for formatting and content.
  • Manages multiple proposals and qualifications submissions simultaneously effectively and efficiently under tight deadlines to produce high-quality materials.
  • Understand how to manage time appropriately.
  • Work with internal project managers, technical staff, and marketing staff across the firm to manage/update existing and create new content for marketing initiatives and proposal submissions, including but not limited to resumes, project profiles, project templates, technical proposal content and imagery to be used for external purposes.
  • Coordinates and maintains marketing files including certifications, pre-qualifications, correspondence, data, and other relevant materials. Reviews project information for accuracy.
  • Accomplishes organizational goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Provide Marketing essential functions and responsibilities, as required.
  • Support business development efforts of senior staff by conducting research for conferences and networking events.
  • Administrative duties such as filing and data input.

Education and Experience

  • Bachelor’s degree in marketing, communications, business, or related field preferred.
  • 3+ years of experience in marketing or proposal coordination or similar.
  • Previous experience working with an A/E firm or related industry is a plus.


  • Excellent writing, proofreading, communication, and organization skills.
  • Experience developing statements of qualifications, proposals, presentations, and other marketing materials.
  • Highly organized, creative, and detail oriented.
  • Excellent time management skills and ability to multi-task and work under tight deadlines.
  • Ability to multi-task and is comfortable working in a deadline-driven environment.
  • Knowledge of the engineering industry is a plus.
  • Ability to work independently as well as in a team.
  • Proficiency with Microsoft Office and Adobe Creative Suites.
  • Previous experience working with an A/E firm or related industry is a plus.
  • Maintain confidentiality of sensitive information.


  • Competitive Salary
  • Group Health Insurance: UHC
  • Health Savings Account (HSA): Pre-tax savings account for health expenses with employer contributions.
  • Flexible Savings Account (FSA): Pre-tax savings account for health, dental, vision, or over the counter medical items.
  • Dental and Vision Insurance: MetLife
  • Employer paid Life and AD&D, STD & LTD: Unum
  • Supplemental Voluntary Life Insurance: Unum
  • Accident, Critical Illness, Cancer, & Hospital Choice: Aflac
  • 401(k)
  • Paid Time Off (PTO) & Holiday Pay
  • Education & Licensing Reimbursements
  • Professional Development
  • Fitness & Wellness Program
  • Employee Assistance Program (EAP)